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9425 - Executive Assistant

remote Permanent · Office ZAR 16,000 – 18,000

We're recruiting on behalf of our client — details are shared with shortlisted candidates.

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You'll be the operational backbone of a growing business, handling everything from invoicing to client conversations—work that directly impacts revenue and relationships. If you're organised, detail-oriented, and comfortable juggling multiple communication channels, this role offers real autonomy and the satisfaction of keeping operations running smoothly.

✨ About the role

We are recruiting on behalf of our client for an Executive Assistant to manage office operations and client administration. You'll work remotely during US Eastern hours (3pm–11pm), handling invoicing, bookkeeping, email and WhatsApp communications, and menu discussions with clients. This is a permanent, full-time position.

🎯 What you'll do

  • Manage invoicing and client billing, ensuring accuracy and timely payment
  • Perform bookkeeping tasks and maintain financial records in QuickBooks
  • Handle email and WhatsApp communications with clients
  • Discuss menus and service offerings with clients to support sales and operations
  • Coordinate office operations and administrative tasks
  • Respond to client inquiries professionally and promptly across multiple channels

🧠 What you'll bring

  • Proficiency in QuickBooks and Excel
  • Strong organisational skills and attention to detail
  • Comfortable managing multiple communication platforms simultaneously
  • Ability to work independently during evening US Eastern hours
  • Professional communication style, especially in client-facing interactions
  • Reliability and a proactive approach to problem-solving

🌟 Why you'll like it here

You'll have direct visibility into the business and real impact on client satisfaction and revenue. The role offers flexibility and autonomy—you're not micromanaged, and good work is noticed. You'll build client relationships through regular interaction and develop a deep understanding of the business operations.

📨 How to apply

Submit your application with a short note about your experience with QuickBooks and invoicing, and why you're interested in this role.

Start application